XFILE Version 1.07.01 – User’s Manual

Author: M. Lothaire

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Table of Contents

Table of Contents _________________________________________1

Introduction______________________________________________2

Configuration ____________________________________________4

Hardware_____________________________________________________4

Software installation ____________________________________________6

Creating and re-installing a ghost __________________________________9

Software management____________________________________11

System configuration___________________________________________14

Session configuration __________________________________________17

1. Autobackup selection_________________________________________17

2. MXF METADATA AREA______________________________________22

3. XFILE SESSION AREA ______________________________________23

4. Advanced Parameters________________________________________24

5. Grab ______________________________________________________26

6. Export_____________________________________________________28

6. XML ______________________________________________________30

Autobackup mode _____________________________________________32

XNet List and XFile list __________________________________________33

Network status________________________________________________34

Disk USAGE and Disk MODE____________________________________35

Status Area __________________________________________________36

Backup mode_________________________________________________53

Restore mode ________________________________________________56

Publish mode_________________________________________________60

Maintenance mode ____________________________________________63

Clip Info _____________________________________________________63

Delete Clip / delete File: _________________________________________66

Preview Clip: _________________________________________________68

EDITING A Clip:_______________________________________________69

Disk/Folders Maintenance_______________________________________76

Disk Maintenance _____________________________________________78

Statistics ____________________________________________________79

Export Data to TXT file _________________________________________80

Export Data to HTML file (Storyboard) _____________________________81

Notes _________________________________________________82

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Introduction

SpotBox servers through the SDTI network. When a clip is created on

one of the servers, a copy is automatically transferred to XFile.

This copy is a background process, and as a lower priority on the network

compared to real-time transfers between servers for remote playback, in

order not to disturb the live production in any way. If the network is not

very busy, the transfer to the removable media can be performed several

times faster than real-time. As soon as real-time transfers are required

on the network, the backup process is slowed down to make enough

bandwidth available to guarantee these new requests.

Each clip is saved as a separate file on the removable media, including

not only video, audio and time code information, but also all metadata

associated with that clip: name, descriptors, creation date, original

location (server s/n, register), etc. The transfer between an XT6U or

XT4U to the XFile is a data transfer, i.e. no decoding/encoding process

takes place at any point, preserving the original quality of the footage,

including super-motion character if applicable.

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The XFile is equipped with 2 removable media, working as mirrored

drives: each clip is automatically saved as 2 separate files on these

drives. This provides a security copy in case of drive failure, and also

gives the possibility to send these 2 drives to 2 different locations/studios

after the show. Each removable media has a capacity of 500GB or 32

hours of footage at standard bit-rate. More XFile stations can be inserted

on the network if more archive copies are required.

The XFile can also be used as a security backup of the network: should

one server lose its footage for any reason (accidental delete for

instance), clips can be restored from the XFile to any other server (XT6U,

XT4U or AirBox) on the network.

All Super-motion clips, created on any networked LSM-XT, are stored by

XFile amongst the normal files. The 75 fps nature of such material is

maintained during archiving and is restored in a single pass without

alteration. Therefore, restored Super-motion clips can be re-used as

Super-motion footage (playback at 33% ) or as a standard material

(variable speed) just as if they where captured from the super-motion

camera just now.

The combination of XT4U, XT6U, AirBox and XFile, all interconnected on

XNet, forms the basic architecture required to move from a mostly tapebased

production to a disk-based environment.

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Configuration

The XFile software is installed in a workstation operating under Windows

XP. The minimum system requirement is P4 2.4 Ghz Processor, P4SAA

Motherboard with DRAM 512MB and an EV S PCX board.

The hardware components are housed in a 3U rack cabinet equipped with

2 x ATA 133 250GB or 500GB Mobile Cartridges.

The XFILE platform is included in the XNet in which XT6U, XT4U SpotBox

and AirBox servers interact via SDTI network.

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1. Configure the hard disk in master mode (see Picture 2). Connect the

IDE cable and place the hard disk into the disk tray then fix it with the

four screws. Place the disk tray cover then insert it into the XFile (see

Picture1).

2. Create a partition on the storage disk.

1. From the desktop, right click on ‘My Computer’. Select Manage

then Disk management.

2. Right click on the disk with the red icon, then select initialize.

3. Right click on the same disk then select new partition.

4. Create a full size primary partition, select the G letter (for the left

disk) or the H letter (for the right disk). Format it with the following

parameters: NTFS / Default / Data / Quick format.

3. Disable the Disk indexing.

1. Open Windows explorer.

2. In the left window, right click on the new G or H disk then select

Properties.

3. Into the general page, deselect the Allow indexing service option

then click on Apply.

4. Select Apply to subfolders and files click on OK then on OK again.

No jumper

Western Digital WD2500

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From Disk 1, run XFILE INSTALLER and then follow the steps of the Setup

Wizard:

1. Accept the software license agreement;

2. Do not modify the S/N of the system. This S/N is hard-coded in

factory.

3. Select the destination directory to install the new software;

4. Select the items to install:

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Note: MMEPlayer and Clip Info Exporter are stand-alone software and can be

installed on a PC-laptop for MXF files preview

5. Select the start menu folder to place the application’s shortcuts;

6. Then select the application mode:

XFile mode is the default application containing all the features.

SportServer mode creates the link with CleanEdit Database.

(see CleanEdit documentation for details)

7. Then press INSTALL to start the installation of the Main Files and

the MMEUniversalPlayer. A progress bar shows the activity of files

transfer.

8. Insert DISK 2 when required.

Note: A Microsoft message appears to notice a missing logolicence,

press CONTINUE ANYWAY to continue.

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9. The Setup Wizard will continue with the PCX Drivers installation.

Press INSTALL to load the drivers.

10. The last step of the process is the LOG_INSPECTOR installation.

Press INSTALL to begin.

11. Then press QUIT for ending the installation process.

The XFile installation is successfully completed and a XFILE shortcut is

saved to your desktop.

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Note: All delivering systems have a J:GHOST partition on the

system disk. This allows the customer to have a image file

of the C: partition, and easily restore the complete XP

operating system and XFile software as it was from the

factory at any time.

1. Reboot the system on the Boot 98 floppy.

2. When into the A prompt, type d: then press ENTER. Then type

ghost and press ENTER.

3. Into the ghost startup window, press ENTER.

4. Into the next window, select Local / Partition / To image then

ENTER.

5. Into the next window, select the Source drive drive # 1 then

ENTER.

6. Into the next window, select the Source partition # 1 then ENTER.

Press the TAB key to select the OK button then ENTER.

7. Into the next window, press the TAB key to select the Look in area

and open it by pressing the down arrow key. Select the destination

drive: D fat drive then ENTER.

8. Press the TAB key to select the File name area then type the file

name: XFyymmdd (yymmdd is the current date).

9. Press the TAB key to select Save then ENTER.

10. Select Compress high then ENTER.

11. At the message ‘Proceed with partition image creation’ select yes

then ENTER.

12. When the process is complete press ENTER. Select Quit then

ENTER, then Yes and ENTER.

13. Remove the floppy and reboot the system.

1. Reboot the system on the Boot 98 floppy.

2. When into the A prompt, type d: then press ENTER. Then type

ghost and press ENTER.

3. Into the ghost startup window, press ENTER.

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4. Into the next window, select Local / Partition / From image then

ENTER.

5. Into the next window, press the TAB key to select the Look in area

and open it by pressing the down arrow key. Select the source

drive: D fat drive then ENTER.

6. Select the image file you want to restore then ENTER.

7. Into the next window, select the Source partition # 1 then ENTER.

8. Into the next window, select the Destination drive # 1 then ENTER.

Press the TAB key to select the OK button then ENTER.

9. Into the next window, select the Destination partition # 1 then

ENTER. Press the TAB key to select the OK button then ENTER.

10. At the message ‘Proceed with partition restore’ select yes then

ENTER.

11. When the process is complete press ENTER. Select Quit then

ENTER, then Yes and ENTER.

12. Remove the floppy and reboot the system.

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Software

management

At first start the upper part of the window displays:

This field displays the current parameters of the system. Some relevant

parameters are required to connect to the XNet.

If an error message is displayed facing one of the parameters, click on

the ‘System Config’ button to enter the System configuration window.

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If the values are coherent, press ‘START’: the ‘System Config’ field is

replaced by the ‘Session Config’ field.

This field displays the current parameters and values saved to the

descriptive metadata of the MXF header and added to each clip. This data

can be modified for each session in the session configuration window.

The aim of this area is to check the hardware validity, the remaining

capacity of disks and to verify the compatibility between the software, the

drivers and the data recorded.

The system automatically starts the test processing. One after the other,

the different stages of the boot sequence are displayed in the Status

window.

If an error occurs during one stage, write the message down and contact

EVS staff for support.

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The last test is the connection to the XNet. If this stage is successful, the

XFile is ready to operate. Press ‘START’ again to enter the application.

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The system configuration window is only available for modifications from

the start page before start-up: system parameters are required to

complete the boot sequence and to connect to the XNet.

During operations, this window will be displayed in read-only mode for

information.

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Selects this option allows the operator to start the XFile without being

connected to the XNet. In this mode only the maintenance mode is active.

must be identical on all machines connected to the XNet. If

one system is configured with a different bandwidth, video

standard or database size, it will block the entire network.

SDTI : (270Mbps / 540Mbps / 1485Mbps)

Selects the bandwidth of the network.

Video Standard: (PAL/NTSC)

Selects the video standard. NTSC format is also applicable for HD formats

Database Size: (6000/16000clips)

Select the maximum number of clips saved to the LSM database.

The Net name defines the machine name on the network. This name is

user-defined and can exceed 8 characters, but only 8 characters will be

visible from the XNet views. Entering a Network Name is not mandatory

because a network number is automatically given to the system, but it is

recommended to name the machines in order to easily identify all systems

connected to XNet.

Range: [1 … 29]

The Net number defines the machine number on the network. This number

is user-defined.

XFile system can turn to SERVER mode and host the LSM database. This

option is useful when no XT is present on the network.

Note: This option has been temporary disabled to avoid

disconnection problems during operation.

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Single Disk: only one disk is used.

Dual Disk: When the first disk is full, the system automatically switches to

the second disk.

Mirroring: Same clips are saved to both disks at the same time.

Selects the destination to save the MXF files. Depending on the Disk

mode selection, one or two paths is/are active for modifications.

Important Note: At start-up, only the clips saved into the Path(s)

are scanned. This means only those clips, data included, will be

accessible and display in the XFile list.

To avoid long scanning process at start-up, we advise the clips to be

distributed over different paths.

Serial Number:

The serial number of the system is defined during the first installshield

process and cannot be modified afterwards. The S/N is also written on the

back plate of the mainframe.

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The session configuration window is divided into 7 tabs:

This selection list is only active while Autobackup mode is disabled.

In the left area, all systems connected to the XNet are listed by net

numbers.

1. Select the camera angles desired to be part of the autobackup process.

Selected cameras appear in a green square, and unselected cameras in a

red square

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Note: For the AirBox and SpotBox servers, all cameras must be

selected.

2. Press OK to confirm the selection and to close the window.

3. Press the Autobackup button

Different shortcuts are available to select cameras or systems with ease:

Reset: clears all selections

Backup all: selects all cameras of all systems. New systems being

connected will be also backed up.

Backup all present: selects all cameras of all systems currently connected

to the network.

Backup all Present PREF cam: selects all preferential cameras of all

systems currently connected to the network.

The basic working of the XFile is to compare the content of its disks with

the clips present on the XNet. According to the result, the missing clips

on disk will be automatically backed up.

If several disks are required to backup a complete session, the Archive

status must be kept to avoid a second backup of same clips while

changing the disks.

Three conditions are required to validate the Archive status:

1. Before the Autobackup session, place a checkmark in the following box:

2. Then set the ‘DEFAULT XFILE’ parameter in the Setup menu of your

LSM-XT server. (see Multicam documentation for complete information).

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The label appears on the line of the LSM-XT server if the

‘DEFAULT XFILE’ has been correctly defined.

3. and then activate the AUTOBACKUP by pressing the

button.

Note : The ‘DEFAULT XFILE’ setting allows the operator to initiate

the backup of a clip from the LSM-XT server via the >ARCHIVE

command (see Multicam documentation for details.)

The ‘Archive Flag’ also initiates the backup of a clip as requested

by the >ARCHIVE command even if the ‘DEFAULT XFILE’ is not set.

But the Archive status on the Multicam server is not updated.

The autobackup session can be defined for a specific duration.

Select the square to activate the time range filter and press one of the

Time range selection button to access this window:

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The ‘Time Range’ filter requires a date-time for the beginning and a datetime

for the end to be valid.

1. In the calendar field select the month, and then select the day of the

month.

2. In the time field select the hour, use the arrows to change the value

displayed or directly type the value when the field lights green.

3. Press enter to confirm your selection.

4. Enter the second selection window to enter the values for the end limit.

The Autobackup criterion is now active and only the clips created into the

time range will be back up.

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In the right area, the Autobackup validation list displays the current

selection of Autobackup.

The clips displayed in a red line will not be taken to account by the

Autobackup criteria and the clips displayed in a green line will be backed

up when starting the Autobackup mode.

The message box in the lower part of the screen displays the details of

the clip selected.

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This area displays the current parameters and values saved to the

descriptive metadata of the MXF file.

This data is modifiable by clicking on the value to modify. The value

appears in the text field edition. After the modification, press ENTER to

confirm the command.

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Selects the folder destination to save the MXF files.

Important note 1: The system checks the clips present into the

session folder and its sub-folders. If a clip is not present and

according to the criteria defined in the Autobackup selection tab, this

clip is automatically backed up.

Note 2: In dual disk mode, when the first disk is full, the system

automatically switches to the second disk in the same folder.

The session folder field is only active before start-up in order to ensure

the operations.

Clicking on a folder displays the number of clips and the capacity of this

folder. The total number of clips, the capacity and the remaining capacity

are displayed in the lower part of the window for each path.

The current Session Folder is always represented by a green icon.

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This option auto-starts the XFILE software

This option automatically starts the autobackup mode at start-up.

Enables an automatic Retry command:

- for all clips failed when starting the Autobackup;

- or for all clips that had been aborted when the user stopped the

Autobackup mode to make a change in the session configuration.

Enables or disables the confirmation message while initiating a Backup

command.

Enables or disables the confirmation message while initiating a Restore

command.

Enables or disables the confirmation message while updating a clip

previously backed up. This command is only available in Manual backup

mode.

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Enabling this option will display the content of clipnames and keywords

columns with fixed size font in all modes.

The default filename automatically given to the MXF file is

EVS_XFILE_creation date_clip number. mxf

The MXF filename is user-defined and can be modified by typing a generic

term (i.e.: WC2006_Match03…) and/or by adding one or many available

items:

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The Multicam operator from his remote control panel is able to select a

video frame/field and to grab a picture. (See Multicam documentation for

details) Those pictures are created by the XFile and stored on the disks

of this XFile.

Select the destination folder to save the JPG/BMP files.

Enabling this option will automatically stretch the ‘field image’ to the

original ‘frame size’

The automatic selection of the output format depends on the previous

option. If the images are not modified by stretching the JPG format is

defined and if the images are modified by stretching the BMP format is

selected. The user can force the selection of one format.

Note: No compression artifact is added to this file creation process,

so the original quality of the image is kept.

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The default filename automatically given to the JPG/BMP file is

EVSGRAB_date_clip number_timecode. jpg/bmp

This filename is user-defined and can be modified by typing a generic

term (i.e.: WC2006_Match03…) and/or by adding one or many available

items:

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All clips backed up by the XFile can be exported to other systems for

different purposes.

The clips backed up can be automatically inserted into the CleanEdit

Database. Place a checkmark in the ‘Update CleanEdit DB’ box and enter

the DSN name, user and password for the defined CE database.

Please refer to the CleanEdit documentation for more details.

The clips backed up can be automatically transferred to the AVID transfer

Manager for conversion process to AVID file format. Place a checkmark

in the ‘Transfer All Clips Backed up’ box and enter the Host name of the

default Transfer manager.

Please contact EV S support for details regarding the configuration of

AVID TM.

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A default filename is automatically given to the target file.

This filename is user-defined and can be modified by typing a generic

term (i.e.: WC2006_Match03…) and/or by adding one or many available

items:

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A few operations made by XFile as backup, restore, delete, copy,… are

remotely controlled via XML file by a source application (IPDirector,

Automation system, …)

Two modes are available:

Selecting Jobs Root folder defines local folders to receive XML files. The

XFile only scans its local folders.

Load balancing process allows spreading the XML jobs over several

XFiles.

4 Subfolders are automatically creates at start up when one of the XML

modes is selected:

Jobs_Incoming : the source application posts XML files to request Jobs

Jobs_Scheduled : the XFile stores the XML Jobs scheduled

Jobs_In_Progress : the XFile stores the XML Jobs in progress

Jobs_Done : the XFile posts the XML files containing the final result of

the Jobs

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Backup Clip 112 A from XT n°11 to the "F:\ext_folder\clip_11_112A.mxf"

<?xml version = "1.0" ?>

<EVS_XFile_Job_List>

<EVS_XFile_Job>

<Job_Id>4942648367704751</Job_Id>

<Job_Creation_Time>1132235747</Job_Creation_Time>

<Job_Type>0</Job_Type>

<Job_Src_Clip_Nb>112</Job_Src_Clip_Nb>

<Job_Src_Cam>A</Job_Src_Cam>

<Job_Dest_File>F:\ext_folder\clip_11_112A.mxf</Job_Dest_File>

</EVS_XFile_Job>

</EVS_XFile_Job_List>

<?xml version = "1.0" ?>

<EVS_XFile_Job_List>

<EVS_XFile_Job>

<Job_Id>1238431548774395</Job_Id>

<Job_Creation_Time>1129799945</Job_Creation_Time>

<Job_Type>1</Job_Type>

<Job_Src_File>I:\HD \backup133A.mxf</Job_Src_File>

<Job_Src_Id>9YYabjA0</Job_Src_Id>

<Job_Src_Id_Material>9YYabjA0</Job_Src_Id_Material>

<Job_Dest_User_Nb>11</Job_Dest_User_Nb>

< Job_Dest_Clip_Nb >112</ Job_Dest_Clip_Nb >

< Job_Dest_Cam >A</ Job_Dest_Cam >

<Job_Src_App_Data>Job generated by XGateway</Job_Src_App_Data>

</EVS_XFile_Job>

</EVS_XFile_Job_List>

See XFile XML jobs documentation for complete description of XML files.

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Press to activate the Autobackup Mode. In this mode, the

system acts automatically and backs up all clips according to the criteria

defined in the Autobackup selection window. Besides, this mode is

important to take account of the different updates made during

operations.

Note: This mode MUST be enabled for the user's >ARCHIVE

commands from the Multicam systems to be taken into account.

After the start-up, the system automatically starts two operations: the

scanning disk process and the Scanning Network process.

Those operations might last a few seconds depending on the number of

clips present on disk and the number of clips present on the XNet.

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Note: Other modes (backup, restore and maintenance) are also

available during autobackup: several modes can operate

simultaneously.

Thanks to the selection list, the autobackup process is an automatic and

self-operating system. When a clip is created on one of the selected

servers, a copy is automatically transferred to XFile. The XFile operates

with the lower priority on the network, this means that the normal

operations of others servers are not affected by the XFile activity.

If the cameras/systems selection needs to be modified, the autobackup

mode must be disabled before entering the Session Configuration window.

The main screen is divided into two areas: the XNet list which monitors

the XNet activity and the XFile list which displays the contents of the

XFile paths.

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Note 1: Working with copies of clips can affect the value of the

different counters. Use the ‘Refresh button’ in the XNet field

for refining the current values.

Note 2: The ‘RETRY FAILED’ button is active when errors occur.

The icon displayed in the center of the screen notices the current status

of XNet:

Connection to XNet is successfully done

XFile is connecting

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Connection to XNet failed

Local hardware failure has been detected

Standalone mode

The remaining capacity and the capacity of disks are displayed in the

lower part of the window for each path.

The icon displayed in the lower part of the screen notices the current disk

mode in use:

Single Disk

Dual Disk

Mirroring

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The transfer rate of the Backup and Restore processes is permanently

evaluated and the progress bars show the activities in progress.

Depending on the operations in progress, the operator has the choice

between two status displays.

Toggle to ‘Jobs done’ display

Toggle to ‘ Scheduled jobs’ display

The different operations are divided into different tabs.

Use these filters to refine the selection:

‘V iew all’ displays all status since the start-up of the system.

‘V iew Last Hour’ and ‘V iew Last Day’ are both quick shortcuts to display

the operation status related to the last hour or to the last 24 hours.

The ‘Hide Successful’ button helps you to bring out clearly the various

errors occurring during a complete session.

The ‘Scheduled jobs’ field allows the operator to cancel one or all the

jobs in queue.

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Select one/several items in the list and press ‘Cancel job’, or press

‘Cancel All Scheduled Jobs’ to delete all items in the list:

The selected items are deleted from the list and the related operations in

progress are stopped or the scheduled operations are cancelled.

From the ‘Backups’ and ‘restores’ tabs, the order of operations can be

modified. Select one job in the list and press:

The selected item is re-scheduled in the queue, its new status is

"Scheduled 1" The clip transfer will begin as soon as the current job in

progress is completed.

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To sort a column in alphabetical or numerical order, click on the column

label to display the arrow icon and click again to invert the sorting.

Use the right-click button of the

mouse (into the list) to access

this selection menu.

All columns available are listed

here.

Select or unselect the item to

be displayed or to be hidden.

The Reset to Default option

allows you to restore the

standard display

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The upper part of the XFILE list displays a list of icons. These icons give

access to the different filters to be applied to the XFILE list.

The filters are available in the four modes: Autobackup, Manual Backup,

Restore and Maintenance modes.

Filter inactive and hidden

Filter is visible but inactive

Filter is active

Click on the icon to display/hide the filter or use the right-click button of

the mouse to access this selection menu.

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The creation date depends on the date and time defined on your

XT6U, XT4U, AirBox or SpotBox. Please check the date-time of your

system before operating.

‘Last Hour’ and ‘Last Day’ are both quick shortcuts to display the clips

created during the last hour or during the last 24 hours.

A range of date-time can be defined to sort the clips creating during that

period. Click on the ‘Range’ button to open the following dialog box:

The ‘Creation date’ filter requires a date-time for the beginning and a

date-time for the end to be valid.

1. In the calendar field select the month, and then select the day of the

month.

2. In the time field select the hour, use the arrows to change the value

displayed or directly type the value when the field lights green.

3. Press enter to confirm your selection.

4. Enter the second selection window to validate the values for the end

limit.

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The filter is now active and the clips created in between the time range

defined are displayed in the XFile list.

Select the squares representing the cameras and/or the PREFS cameras

of the clips to be displayed in the XFile list. Selected cameras appear in a

green square.

Select the squares representing the four levels of Rating. Selected items

appear in a green square and the XFile list is refreshed to display the new

selection of clips.

The notion of Session Folder is important for adapting the folders

organization and to understand what -in fine- is displayed in the XFile list.

The Session folder is created for the autobackup process. All clips

created on the XNet, and according to the autobackup criteria, are saved

to this session folder.

In Autobackup mode, the Folders filter displays this selection:

‘All’ displays all the clips included in the current PATH defined in the

system configuration at start-up.

Note: In Dual disk mode and Mirroring mode, the Path A and the

Path B can be selected separately.

"Session Folder" displays all the clips included in the current Session

Folder.

Independently, a backup folder can be defined for saving the clips

manually backed up. In this case only one backup folder is selected and

its current content is displayed in the XFile list.

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In backup mode, the Folders filter displays this selection:

Clicking on the icon on the right side opens the following dialog box:

Only one folder can be selected at a time. For your information, the

current Session Folder always lights green in the list. If a new folder does

not appear in the list, press the 'refresh' button to update the display.

The user must "double-click" to select the new folder for use in the filter.

The resultant folder will appear in the name bar at the bottom of the

window if correct.

A Backup folder is assigned temporary for a particular operation. As all

operations are successive and therefore entered in a queue, the system

will keep in memory the folder defined at the time of the Backup’s

request.

As per the Backup Folder in an independent way, multiple Restore folders

can be defined for displaying the clips to be restored on the XNet.

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In Restore mode, the Folders filter displays this selection:

The difference between ‘Restore Folder’s and ‘External Restore Folder’

depends on the Folders and Sub-folders included in the PATH.

The selection of the ‘Restore folders’ does not require a scanning process

because the clips have already been scanned at start-up.

The 'External Restore Folder' can be an external disk or a folder not

included in the PATH, therefore the content of this external folder (or

external disk) needs to be scanned for extracting the data and making

them available from the XFile list.

In the ‘Restore Folders’ field, clicking on the icon on the right side opens

the following dialog box:

Several folders are selectable at a time.

Select a folder from the list and press 'Add' to fill out the filter list.

For your information, the current Session Folder always lights green in

the list.

In the Filter list, select an item and press ‘Remove selected’ to cancel the

selection of this folder.

The sub-folders of the selected folder are selectable as well.

Select the ‘Include SubFolders’ box to include them in the selection.

Press 'OK' to confirm your selection and to quit the dialog box. The

folders appear in the filter field.

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In the ‘External Restore Folder’ field, clicking on the icon on the right side

opens the following dialog box:

Only one folder is available for selection. This folder cannot be included

into the PATH A or the PATH B.

Click on one folder, press 'OK' to confirm your selection and to quit the

dialog box. The label of selected folder appears in the filter field.

The new folder is scanned and its content appears in the XFile list.

Note: if the user begins clips for the restore process from an

external drive, and during the process the user tries to change the

external drive to another drive, the scheduled clips will be aborted.

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Clicking on the icon on the right side opens the following dialog box:

'Filter based on Prefix' allows defining a quick filter based on the first

character or first-second-… character of a clipname. The system adds

automatically a "*" sign while adding a prefix in order to mark the prefix

out from the clipnames in the filter list.

At start-up all clipnames assigned to the clips are extracted from the MXF

files and are listed in the 'Filter based on existing Clipname' field.

Select a clipname from the list and press 'Add' to fill out the filter list.

Note 1: The number of clipnames/prefix in the list is restricted to 5 items.

Note 2: The filter mode is not selectable

In the Filter list, select an item and press ‘Remove selected’ to cancel the

selection of this clipname.

Press 'OK' to confirm your selection and to quit the dialog box. The new

clipnames appear in the filter field.

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Clicking on the icon on the right side opens the following dialog box:

'Filter based on Prefix' allows defining a quick filter based on the first

character or first-second-… character of a keyword. The system adds

automatically a "*" sign while adding a prefix in order to mark the prefix

out from the keywords in the filter list.

At start-up all keywords assigned to the clips are extracted from the MXF

files and are listed in the 'Filter based on existing Keyword' field.

Select a keyword from the list and press 'Add' to fill out the filter list.

Note: The number of keywords/prefix in the list is restricted to 5 items.

In the filter mode field, select between the cross-selection mode (i.e.

keyword 1 AND keyword2) and the global selection mode (i.e. Keyword 1

In the Filter list, select a keyword and press ‘Remove selected’ to cancel

the selection of this keyword.

Press 'OK' to confirm your selection and to quit the dialog box. The new

keywords appear in the filter field.

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Clicking on the icon on the right side opens the following dialog box:

'Filter based on Prefix' defines a quick filter based on the first character

or first-second-… character of the UmID. The system adds automatically a

"*" sign while adding a prefix in order to mark the prefix out from the

UmID in the filter list.

At start-up all keywords assigned to the clips are extracted from the MXF

files and are listed in the 'Filter based on existing Keyword' field.

Note: The list of existing UmID and the filter mode are not selectable.

In the Filter list, select an UmID and press ‘Remove selected’ to cancel

the selection of this UmID.

Press 'OK' to confirm your selection and to quit the dialog box. The new

UmID appear in the filter field

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The MXF file is the file containing all data related to a common

audio/video data.

The first clip created with this A/V data is called the MasterClip and has

the particularity to get the same code for the ID-material and for the IDlouth.

All clips ensued from this masterclip, either by copy, or by update, or by

modifying the short IN short OUT point are linked to the MXF file and a

different ID-louth is defined for each them.

Selecting ‘ALL’ in the MEDIA / CLIPS filter displays all the Clips.

Selecting ‘MasterClip’ displays only the MasterClips

Note: This filter is helpful when restoring clips in the studio, because

it will only transfer the Original clips, and skip the copies.

Selecting ‘Group’ displays both MasterClips and Clips linked by a

"bracket" sign in the XFile list.

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Select the squares representing the different video standards. Selected

items appear in a green square and the XFile list is refreshed to display

the new selection of clips.

Select the squares representing the different video codecs. Selected

items appear in a green square and the XFile list is refreshed to display

the new selection of clips.

Clicking on the icon on the right side opens the following dialog box:

'Filter based on Prefix' defines a quick filter based on the first character

or first-second-… character of the Camera Label. The system adds

automatically a "*" sign while adding a prefix in order to mark the prefix

out from the Camera label in the filter list.

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The session information is entered via the Config session window – tab 2

‘MXF Metadata’ at startup. This information is saved to the descriptive

Clicking on the icon on the right side opens the following dialog box:

'Filter based on Prefix' defines a quick filter based on the first character

or first-second-… character of the Session data. The system adds

automatically a "*" sign while adding a prefix in order to mark the prefix

out from the session data in the filter list.

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The clip markers allow to tag clips into a global selection and to keep this

selection from one mode to another.

5 different markers are available and can be combined if necessary.

Select a clip in the XFile list and press to tag the clip or press to

clear the marker.

In the XFile list the clips marked are displayed as follows:

Note: The clip markers are not saved to the header of the MXF file

and therefore are temporary. When you quit the XFile software all

markers are removed.

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A counter of clips is available in all modes in the upper side of the list.

The first value is the number of clips displayed in the list, the second

value is the total amount of clips in memory (contents of path(s) +

external folder + clips scheduled).

The number of items in the different lists can affect the performance of

the system. So it is advised to reduce the number of clips displayed in the

lists.

When the total amount of clips displayed in the list exceeds 2000 clips,

the counter lights orange.

When the total number of clips displayed in the list exceeds 4000 clips,

the counter lights red.

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Press to enter the Backup mode.

Press the Backup button to activate the mode.

1. First select the server from the XNet list. To display the list of servers

present on the XNet, press .

2. And then change the display of the list to find the clip to backup. Select

the page, the bank and the camera of the clip. To display the page/bank

list, press and to display the list of cameras, press .

All other filters, previously described (see Autobackup section), are

available to refine your selection.

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3. select the clip from the list

4. press to initiate the transfer.

Note: same command can be used to manually update the files

already saved to XFile disks.

In the XNet list the clips already saved to XFile are displayed with blue

characters:

1. Press SHIFT or CTRL and select a batch of clips from the XFile list or

press CTRL + A to select all the clips displayed in the XFile list.

Note: The SELECT ALL command is also available via the selection

menu. Use the right-click button of the mouse to access this selection

menu.

2. Press to open the following window:

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3. The clips selected are listed with the current status. If the ‘clip already

on disk’ message is displayed facing one of the clip, the backup process

for this clip is skipped.

4. Press ‘OK’ to confirm and to initiate the transfer.

Note: All operations (Backup and Restore) are successive.

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Press to enter the Restore mode.

The XFile can also be used as a security backup. Clips can be restored

from the XFile to any other server (XT6U, XT4U, SpotBox or AirBox) on

the network.

Press the Restore button to activate the mode.

1. Select the clip from the XFile list

2. Select the server from the XNet list. To display the list of servers

present on the XNet, press .

3. then change the display of the list to find one location. Select the

location to restore the clip in the page, the bank and the camera

selection.

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To display the page/bank list, press and to display the list of cameras,

press .

4a. press (MOVEclip) to initiate the transfer of the selected clip.

The UmID (ID-material/ID-louth) is preserved.

4b. or press (COPYclip) to intiate the transfer and to create a COPY

of the selected clip. In this case a new IDlouth is defined.

To ensure the validity of data during operations, only one UmID can be

present on the same network. Then if the operator has to use identical

clips on several machines, the COPYclip command is advised to restore

several versions of the same clip.

4c. or press (Short COPYclip) to initiate the transfer of a shorter copy

of the selected clip. Only the V /A material included between the shortIN

and the shortOUT points (without guardbands) will be restored. In this

case, a new IDmaterial and a new IDlouth are defined.

The following error message notices the operator if the selected clip is

already present on the network:

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Then, the operator has to use the COPYclip command to initiate the

transfer and create a copy of the clip.

In the XFile list the clips already present on the XNet are displayed with

blue characters

Note: While moving/copying a clip: ID-material is preserved.

If the user COPIES a clip to a new location (making a new ID

Louth) then the XFile will backup its new data.

If the user MOV ES a clip (ID Louth is maintained), and the

XFile will update the original clip.

1. Press SHIFT or CTRL and select a batch of clips from the XFile list or

press CTRL + A to select all the clips displayed in the XFile list.

Note: The SELECT ALL command is also available via the selection

menu. Use the right-click button of the mouse to access this selection

menu.

2. Select the server from the XNet list

3. Change the display of the list to find one location and select the first

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location to restore the clips

4. Press or to open the following window:

If the selected location is free, the clip destination lights green. If the

selected location is already filled, the clip destination lights red; in this

case the restore of this clip will be aborted. A second operation is useful

to restore the clip to another location on the XNet.

The list box in the lower part of the window allows the user to choose

multiple methods for restoring.

The clip returns to its previous location on the XNet.

The clip returns to its previous location (page, bank,…) on the XNet but is

restored to another system.

The group of clips is restored to all locations from A to F.

The group of clips is restored to location selected by the operator.

The system will recompose the group of related clips. For example: Clip

111A returns to location A, clip 111B returns to location B,…

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Press to enter the publish mode.

The Publish mode gives a direct access to the clips saved to XFile disks.

A batch of clips can be organized in a ‘page/bank/cam’ structure and can

be accessible - for selection and playback - via the remote control panel

and/or the VGA of the Multicam.

In Publish mode, the counters, the filters and the selection modes are

similar to the Restore mode.

Press the PUBLISH button to activate the mode.

1. Select the clip(s) from the XFile list

2. then change the display of the XNet list to find one location. Select the

location to publish the clip(s) in the page, the bank and the camera

selection.

3. press (SchedulePublish) to initiate the transfer of the selected clip.

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4. select other clips froma the XFile list and repeat the operation.

5.. and then press (UpdatePublish) to update the clips on the XNet.

Important Note: The UpdatePublish command will disconnect the

XFile from the XNet and then re-connect the XFile to the XNet. During

this operation, the Multicam database is updated with the new publish

list of the XFile.

without prior notice

into a playlist without prior notice.

1. Press SHIFT or CTRL and select a batch of clips from the XFile list or

press CTRL + A to select all the clips displayed in the XFile list.

2.. Change the display of the list to find one location and select the first

location to publish the clips

3. Press to open the following window:

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If the selected location is free, the clip destination lights green. If the

selected location is already filled, the clip destination lights red; in this

case the publish of this clip will be aborted.

The list box in the lower part of the window allows the user to choose

multiple methods for publishing (see Restore mode)

4. Press (UpdatePublish) to update the clips on the XNet.

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Press to enter the maintenance mode.

Click on the Clip icon to enter this mode.

This area displays the current parameters and values saved to the

descriptive metadata of the MXF file.

The thumbnails defined for each file are extracted from the MJPEG files.

The first thumbnail shows the SHORT IN frame and the last is the SHORT

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OUT frame. The REF frame is automatically defined at the middle duration

of the clip.

The XFILE versions previous to the version 1.01.05 do not include the

thumbnails creation process. Use the button to create new thumbnails

or to update the current thumbnails.

The thumbnail format respects the aspect ratio of the different video

signals.

SD clips are displayed with 4:3 aspect ratio.

16:9 SD clips are displayed with the usual black strips.

HD clips are displayed with 16:9 aspect ratio.

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The MXF file is the file containing all data

related to a common audio/video data.

Different clips are therefore linked to the

same MXF file.

The first parameters (dark blue) display

the common parameters, the A/V

parameters given by the XNet: clip

creation date-time, the video

standard and format, number of video

signals (SLSM = 3), number of audio

tracks, audio type and the number of clips

included in this MXF file.

The following parameters (light-blue) are

divided by clip section. These parameters

can be different from one clip to the other:

clip number, Short In and out points,

duration and the different keywords.

The last parameters (dark blue) display the

current values saved to the Session

configuration window. These parameters

are common for each clip.

Note: Following the timecode and video

systems, the timecode in the column is displayed

with different characters:

The duration for NTSC clips is always calculated on nondrop-

frame basis.

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As several clips are linked to a file the delete command has been split in

2 buttons: Delete File and Delete Clip:

To mark the clips and the files out, it is advised to change the display to

'Group' in the ‘Media / Clips’ filter.

The group of clips is represented with brackets in the XFile list.

1. Press SHIFT or CTRL and select a batch of files from the XFile list

2. Press to open the following window:

3. This window allows the operator to review the files before deletion. Pay

attention to the number of clips included in each file. Deleting the file will

obviously delete all the clips included into this file.

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4. Press ‘Delete All files’ to confirm the command or ‘Cancel’ to abort the

operation.

1. Press SHIFT or CTRL and select a batch of clips from the XFile list

2. Press to open the following window. This window allows the

operator to review the clips before deletion:

3. Press ‘Delete All Clips’ to confirm the command or ‘Cancel’ to abort the

operation.

4. If one/several clips are the last clip into the MXF file, the following

message notices the operator:

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5. Press ‘OK’ to close the message box and to switch to the 'Multi-Delete

Files' window (shown on a red background)

6. Press 'Delete All files' to confirm the command or 'Cancel' to abort the

operation.

Double-click on a clip in the list or press the button. The

MMEUniversal player module is loaded with the selected clip.

Use the command buttons to play back the clip, to search material, to

review the clip frame by frame, etc.

Note: The MME player plays back the clip from the IN point to the OUT point.

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When selecting a file/clip in the XFile list, use the right-button of the

mouse to access the selection menu and select EDIT:

The ‘XFile Edit clip’ window appears. The first tab shows all current data

of selected file.

The list box in the right area displays all clips saved in a common MXF

file. Use the buttons to make a copy of a selected clip

or to delete a clip into the MXF file.

Important Note: The MXF doctor software is integrated to the Edit

clip module. When editing a clip with a corrupted file index, the

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system automatically detects the error, notifies the user and starts

the repair process. A progress bar appears in the file info tab while

repairing the file.

To modify shortIN and shortOUT points, to define a REF frame or to

modify the aspect ratio, select the IN-OUT tab:

The timeline in the bottom of the window allows you to search the clip in

jog mode:

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The first line gathers the GRAB & EXPORT functions. The second line of

buttons gathers the SEARCH functions and the third line of buttons

gathers the commands which modify the clip. The last line gathers the

PREVIEW functions:

GRAB field GRAB frame

Partial export

of with new

IN/OUT points

Go to File IN

point

Go to

ShortIN point

Go to

previous

frame

Go to REF

frame

Go to next

frame

Go to

ShortOUT

point

Go to File

OUT point

Mark a new

ShortIN

point

Define a new

REF frame

Mark a new

ShortOUT

point

Start PREVIEW Stop PREVIEW

To modify the ID louth, to modify or to add a ClipName or keywords,

select the Clipname-keywords tab:

From the Edit Clip module, the operator can select one image in the main

window (current position of the cursor) and press the Grab Field or the

Grab Frame button to open the following dialog box:

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Select the filename and the destination folder to save the JPG/BMP files.

Enabling this option will automatically stretch the ‘field image’ to the

original ‘frame size’

The automatic selection of the output format depends on the previous

option. If the images are not modified by stretching the JPG format is

defined and if the images are modified by stretching the BMP format is

selected. The user can force the selection of one format.

Note: No compression artifact is added to this file creation process,

so the original quality of the image is kept.

.

A portion of clip can be extracted from its original clip and export to a

different MXF file. In this case a different UmID is assigned to the new

clip.

When the shortIN and shortOUT points of the new clip are defined, press

the Export button to open the following dialog box:

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Select the filename and the destination folder to save the new MXF file.

Enabling this option will keep the creation date-time of the original clip

even if the UmID is re-defined.

Define the duration of A/V material before and after the shortIN/ShortOUT

points.

Press the START button to create the new file.

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Select a clip in the list and then enter the new clipname or new keywords

in the related field. The new clipname/keyword is updated in the upper

list.

Important note: All clips edited in the ‘XFile Edit Clip’ module are

updated on the XFile disks but a few of them can be also present on

the XNet. If those clips need to be updated at the same time, place a

checkmark in the following box:

The machine and position of the clip on the XNet are displayed in the

XNet column:

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When editing an HD clip, a third tab is added to the Editclip module in

order to play back the clip with full quality preview in a larger view.

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Click on the Disk icon to enter this mode.

The main screen changes to display the folders organization on the left

part of the screen and the content of the XFile on the right part of the

screen.

1. In the folder list, select the or or

to display the folders.

2. Select one folder of destination, the selected folder lights dark

blue.

3. Select a batch of files in the XFile list.

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Note: Clips are linked to a MXF file. In this mode, the MOVE and

COPY commands affect the MXF file even if only a clip is selected.

4. Then press to initiate the MOVEfile or press to initiate the

COPYfile.

Note: The MOVE command is only accessible if the transfer of files

operates between PATHs. The COPY command is accessible for all

transfers from/to external folders.

In the folder list two additional functions has been added to ease the use

of the folders list:

Select a position in the folders tree to create a new folder then click on

the ‘Create Folder’ button to open the following dialog box:

Type the name of the new folder and press OK to validate.

In the folder list, select a folder to delete and click on the ‘Delete Folder’

button. A message box requires a confirmation:

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Click on the Disk icon to enter this mode.

Note: Disk maintenance mode is only available when Mirroring Disk mode is

activated.

The main screen changes to display the content of Path A on the left part

of the screen and the content of path B on the right part of the screen.

The following filter allows the operator to refine the display of both lists

by isolating the differences or the common clips:

Press to gain access to the filters selection.

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Clicking on the arrows initiates a clip copy from one path to the

other, and clicking on the arrow synchronizes both contents in a

single operation.

Charts of statistics for restore and backup processes and for disk

performances are available from the Statistics menu in the Menu bar.

Other information will be added to the statistics charts in a next version.

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An external module is available for exporting DATA to TXT file. This

option can be useful for printing purposes.

Double-clicking on the icon on the desktop opens the following

dialog box:

1. Select the folder where the MXF files are saved.

2. and select a name for the TXT file

3. then press the START button to proceed with the TXT

export.

4. This new file is a standard TXT file which can be easily

exported to any other software.

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In Maintenance mode, the ‘export’ button is available for exporting DATA

to HTML file format.

Press to open the following dialog box:

1. Enter a filename for the HTML file

2. Then define a folder to save the thumbnails

3. And select the DATA to include in the HTML file

4. Then press the START button to proceed with the HTML

export.

Issue 6.0 XFILE Version 1.07.01 – User’s Manual

Author: M. Lothaire

82

Notes

Tel-: +32 4 361 7000 - Fax-: +32 4 361 7099 - Marketing-: marketing@evs.tv - Recruitment-: jobs@evs.tv

Corporate & Investors relations-: corpcom@evs.tv - Technical support-: support@evs.tv

Tech. line-: +32 495 284 000

NORTH AMERICA & LATIN AMERICA

Tel-: +1 973 575 7811 - Fax-: +1 973 575 7812 – usa@evs.tv

Tech. line-: +1 973 575 7813

ASIA & PACIFIC

Tel-: +852 2914 2501 - Fax-: +852 2914 2505 - sales@evs-asia.com.hk

Tel-: +8610 6808 0248 - evschina@evs.tv

EUROPE, MIDDLE EAST & AFRICA

Tel-: +32 4 361 7000 - Fax-: +32 4 361 7099 – sales@evs.tv

Tech. line-: +32 495 284 000

Tel-: +33 1 46 99 9000 - Fax-: +33 1 46 99 9009 - france@evs.tv

Tel-: +39 030 296 400 - Fax-: +39 030 377 8945 - italy@evs.tv

Tel-: +44 20 8315 6551 - Fax-: +44 20 8315 6560 – uk@evs.tv

Tech. line-: +44 7768 792 217, +44 7973 317 414